DAANZ 1999 AGM Minutes
Minutes Of the 1999 Diplomacy Association
of Australia Annual General Meeting.
Incorporated Registration No. A0029615P.
12:00 mid-day, 24 January, 1999, at the
Canberra R.S.L. Club.
1. Opening
The President, Mr. Stephen Muzzatti, opened the meeting
at 12:00 mid-day and welcomed all members present (21 Members
were present).
2. Apologies
No apologies were received.
3. Minutes of the 1998 DAA AGM
Craig Sedgwick proposed that the minutes of the 1998 AGM
be accepted without amendment. Seconded by Andrew Goff.
The motion was carried.
4. Matters arising from the Minutes of the 1998 DAA
AGM
There were no issues arising from the minutes of the 1998
AGM.
5. President's Report
Stephen Muzzatti presented a summary of the activities of
the DAA during the course of the previous 12 months. Andrew
Goff proposed that this report be noted, seconded by Stephen
Muzzatti. The motion was carried.
6. Finances / Secretary's Report
Craig Sedgwick, in his role as Secretary presented the 1998
financial statement and gave a summary of the financial
position of the DAA to the meeting. Andrew Goff proposed
that the report be accepted. Seconded by Rohan Flavelle
- Carried.
The Financial Statement
is included below.
7. Election of Officers
Andrew Goff, in his role as Returning Officer, called for
the nomination of members for the position of President,
Secretary, and Returning Officer.
a) Position of President Craig Sedgwick nominated
Andrew Goff for this position. Seconded by Stephen Muzzatti.
Andrew Goff accepted this nomination. As no other nominations
were forthcoming, Andrew Goff was declared to have been
elected President unopposed.
b) Position of Secretary Stephen Muzzatti nominated
Craig Sedgwick for this position. Seconded by Jason Whitby.
Craig Sedgwick accepted this nomination. As no other nominations
were forthcoming, Craig Sedgwick was declared to have been
elected Secretary unopposed.
c) Position of Returning Officer Andrew Goff nominated
Jason Whitby for this position. Seconded by Stephen Muzzatti.
Jason Whitby accepted this nomination. As no other nominations
were forthcoming, Jason Whitby was declared to have been
elected Returning Officer unopposed.
d) Position Of Public Officer It was noted that as
there was now a Victorian member of the Executive of the
DAA, there was no requirement to have the position of Public
Officer of the Association. There was therefore no election
of an officer to this position.
8. Resolution #1
(As listed in enclosure 1) The resolution was proposed by
Craig Sedgwick and Seconded by Andrew Goff. After some discussion
of the resolution from the floor, the motion was passed
unanimously as listed in enclosure 1.
9. Resolution #2
(As listed in Enclosure 1) An amendment was proposed to
change the name to be used in future to the DANZA (instead
of DAANZ, as proposed by the original resolution) by Rob
Stephenson, Seconded by Brandon Clarke. This amendment was
defeated 14 to 7. The resolution in its original form was
then proposed by Brandon Clarke and seconded by Craig Sedgwick,
and was passed unanimously as listed in enclosure 1.
10. General Business
a) Andrew Goff proposed that the meeting thank Stephen Muzzatti
for his work for the DAA over the past 24 months. This was
seconded by Ken Sproat and was passed unanimously.
b) Stephen Muzzatti proposed that the meeting thank all
Tournament Organisers over the past 12 months. This was
seconded by Craig Sedgwick and was passed unanimously.
c) Ken Sproat suggested that the DAANZ look into purchasing
a very large clock (with an "L") for use at tournaments
held by the DAANZ. It was agreed by the meeting that Ken
Sproat should examine the cost and any other factors involved
with the purchase of such a big clock (with an "L"). No
motion was put to the meeting.
d) Brandon suggested that the DAANZ purchase a plaque
for Bob Blanchett for his services to the hobby. It was
agreed that the executive should be left to determine
appropriate wording for the plaque at a later date. A
motion to this effect was proposed by Brandon Clarke,
seconded by Ken Sproat, and passed unanimously.
11. Close Of Meeting
Stephen Muzzatti thanked all attendees for their continuing
support of the DAANZ, and then declared the meeting closed
at 12:30pm.
SPECIAL RESOLUTION NO. 1.
That the DAA include in the constitution a set of guidelines
to be followed for the "Resolution of Disputes and Mediation",
as attached.
This has been incorporated into the Consitution
as Rule 14.
SPECIAL RESOLUTION NO. 2.
That the name of the association (Diplomacy Association
of Australia) be changed to Diplomacy Association of Australia
and New Zealand. This proposal comes as the result of
discussion amongst hobby members. I believe consensus
amongst those participating in the discussion was that
our name should now reflect the Australasian base of the
hobby, rather than just the Australian base. The name
(DAANZ) was also a reflection of majority agreement and
amongst those involved in the discussion. Members of the
hobby representing the interests of both Australia and
New Zealand took part in these discussions.
FINANCIAL STATEMENT
for the 12 months ended 31 December 1998
Income and Expenditure
Income Actual Notes Budget
Tournaments 440.00 500.00
Subscriptions 60.00 (1) 125.00
Total Income 500.00 625.00
Expenses
Mailing Costs 0.00 0.00
Newsletter 120.00 200.00
Associations Incorporation Booklet
9.15 0.00
Toll Calls 0.00 5.00
Advertising 0.00 100.00
Photocopies/Stationery
4.20 (2) 10.00
Filing Fee 33.00 (3) 35.00
Total Expenses 166.35 350.00
Excess Income over Expenditure
333.65 275.00
Balance Sheet
Assets
Cash on Hand 508.00
Equity
at start 174.35
Expenditure over Income 333.65
Total Equity 508.00
Notes:
(1) 12 members at $5.
(2) Photocopies for 1998 AGM.
(3) Filing fee for Incorporated Association ($33 for 1998).
DAA Budget for 1999
Actual 1997 Actual 1998 1999 Budget
INCOME
Subscriptions 130.00 60.00 125.00
Tournament Affiliation Fees
309.00 440.00 500.00
Donations 0.00 0.00 0.00
TOTAL INCOME 439.00 500.00 625.00
EXPENDITURE
Filing Fee (Incorporated Assoc.)
64.00 33.00 35.00
Mail Out Costs 6.40 0.00 0.00
Insurance Premium 0.00 0.00 0.00
DAA Rag 256.60 120.00 200.00
Associations Incorporation Booklet
0.00 9.15 0.00
Advertising 0.00 0.00 100.00
Stationery/P'copy 3.85 4.20 10.00
Toll Calls 0.00 0.00 5.00
TOTAL EXPENDITURE 330.85 166.35 350
Excess Income over Expenditure
108.15 333.65 275.00
Year end Cash on Hand 174.35 508.00 783.00
Craig Sedgwick, Secretary, 15 Feb 1999. |
